All Coaches and Mentors working with children and vulnerable adults have a legal duty to work together to protect them from harm or abuse. (‘No Secrets’, DH (Department of Health)) Conquering Life Limited Safeguarding lead has overall responsibility for the safeguarding of learners, and is responsible for ensuring the effectiveness of all work done to safeguard and promote the welfare of children and young people on the programme. Conquering Life Limited Policy covers: The recruitment of Coaches working with vulnerable adults and the provision of a safe learning environment under the requirements of this act. Assessment Centre Manager and HR department are responsible for ensuring that Conquering Life Limited follows safer recruitment procedures. This includes carrying out inspection of Disclosure and Barring checks on all coaches working with vulnerable learners every three years.

Statement of Intent:

Conquering Life Limited first priority is to ensure the safety and protection of all Trainees

taking part in Conquering Life Ninja Club activities. In order to protect young people and vulnerable adults from harm we will act in accordance with the following legislation and guidance: ‘No Secrets’ DH 2000


This policy statement applies to all learning provided by Conquering Life Limited, and includes all learning provision for adults delivered directly by coaches.


Safeguarding The term “safeguarding” describes the broader preventive and precautionary approach to planning and procedures that are necessary to protect children, young people and vulnerable adults from any potential harm or damage.

Safeguarding means:

  • Protection from abuse and neglect Promotion of health and development
  • Ensuring safety and care relating to the environment and activity Ensuring optimum life chances

‘Child’ or ‘Young Adult’ An individual is considered to be a child or young person up to their eighteenth birthday.

‘Vulnerable Adult’ A Vulnerable adult is any person aged 18 or over ‘who is, or may be in need of, community care services by reason of mental or other disability, age or illness and who is, or may be, unable to take care of him or herself or protect him or herself against significant harm or exploitation’ (‘No Secrets’ DH 2000).

The list below is not exhaustive but a vulnerable adult may be someone who:

  • is elderly and frail
  • has a mental disorder
  • has a physical or sensory disability has a severe physical illness
  • is a substance miss-user
  • is homeless
  • has a learning disability

‘Abuse’ is

“A violation of an individual’s human and civil rights by any other person or persons” (‘No Secrets’ DH 2000). Abuse may consist of a single act or repeated acts, abuse may happen intentionally or unintentionally and can take place in any relationship or setting. Examples of abuse that could occur in a learning environment include:

  • Physical abuse – shoving, hitting, slapping
  • Sexual abuse – involvement in any direct or indirect (e.g. innuendo, pornography) activity against the learner’s will or knowledge
  • Emotional/psychological abuse e.g. intimidation, bullying or humiliation Discriminatory abuse e.g. racial, sexual or religious harassment Financial or material exploitation e.g. coercing money or goods
  • Institutional abuse e.g. failure to ensure privacy, dignity or uphold individual human and civil rights.
  • Neglect or acts of omission e.g. ignoring physical or medical needs, failure to access appropriate health, social care or educational services, withholding medication.

An abuser: may be anyone including relatives, friends, professional staff, other learners and service-users, neighbours, care workers, volunteers, and strangers.

Policy Statement

Conquering Life Limited is committed to promoting safeguarding through the provision of an

inclusive, supportive and safe environment for its learners, staff and others closely associated with its work and affirms the rights of individuals to be treated fairly and with respect.

Conquering Life Limited intends to pursue this commitment by:

1. Promoting a culture of value and respect for all within a supportive and safe learning environment:

  • Ensure that all Coaches in contact with learners have a current Disclosure and Barring check for working with adults and/or children.
  • Provide accessible information for Coaches and Mentors on equality, diversity, bullying, harassment, dignity and respect in the learning environment.
  • We will provide opportunities for adults and young people to voice any concerns they may have regarding inappropriate behaviour, abuse, harassment or misconduct and providing strong sanctions to deter victimisation or cover up of malpractice.
  • Supply information to Coaches on Conquering Life Limited procedures for following up complaints relating to the conduct of Coaches and Mentors.
  • Require all Coaches and Mentors associated with the delivery of our provision to carry and produce appropriate identification on request.
  • Ensure that premises used to deliver learning activities are risk assessed by appropriately trained staff.
  • Ensure that learning activities are risk assessed by appropriately trained Coaches
  • Ensure that care and safety issues and concerns are reported.

2. Providing Information, training and briefings on safeguarding vulnerable adults and children that includes:

  • Include information on Safeguarding as part of learner induction.
  • Provide information to Mentors and Coaches about the standards we expect with regard to confidentiality and disclosure.
  • Provide appropriate training for Coaches and Mentors on safeguarding, disclosure and diversity matters.
  • Distribute information to all Coaches and Mentors on the signs of abuse and the action to take if/when abuse is reported.
  • Provide accessible information for Coaches and Mentors on the complaints procedure.
  • Provide headline information for Coaches and Mentors on safeguarding, e-safety, bullying and harassment equality of opportunity and diversity.
  • Provide Coaches and Mentors with the name of the designated safeguarding contact and the procedure to be followed in the case of any alleged case of bullying or harassment.

3. Gathering and analysing information from learners on matters related to feeling safe in the learning environment:

  • Generate questions on the feedback form to elicit how safe Coaches feel in the learning environment.
  • Analyse the information obtained and acting on the results.

Monitoring the effectiveness of this Safeguarding Policy and reviewing it annually

  • Monitor the safeguarding practices within provision.
  • Identify and sharing good practice in safeguarding with sub contracted providers.
  • Review the Conquering Life Limited safeguarding policy on an annual basis.
  • Link with learning networks and the local authority safeguarding unit to ensure that information on safeguarding is current and up to date.
  • All enquiries relating to safeguarding issues should be addressed in the first instance to the designated safeguarding officer for Conquering Life Limited Assessment Centre.

Email address:

Related policies

  • Health and Safety Grievance procedure Disciplinary procedure.
  • Bullying and Harassment policy Code of conduct of Coaches and Mentors Whistle blowing policy.
  • Equality and Diversity policy.
  • Learner complaints and appeals procedure.

Reporting an incident

After direct or indirect disclosure or signs of abuse are spotted, please inform, in the first instance the Conquering Life Limited Assessment Centre Manager, with the following information:

  • What your concerns are.
  • Where, when, who from and how you got the concerns. What you have done.
  • Whether the parents/carers and learner is aware of this referral? Any additional info about the learner. (Use the registration form) Contact information for anyone involved

Write a report within 48 hours. Include all details of the disclosure including who was present and the reasons for your decision to make a referral. Ensure this is stored in a secure file. If there is immediate danger call 999

Send all reports to:

Safeguarding Officer:

This policy has been approved and authorised by:

Name: Farhad Omran
Position: CEO
Date: 20th September 2018
Review of Policy: annually

About Conquering Life Academy

A psychological and emotional training academy designed to equip children with all the necessary self insights and vital life skills to navigate through adolescence and grow into competent, well grounded and well adjusted thriving young adults.

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