Conquering Life Limited

Malpractice Policy

Conquering Life Limited treats all cases of suspected malpractice* very seriously and will investigate all suspected and reported incidents of possible malpractice.

The purpose of this Policy and Procedure is to set out how allegations of malpractice in relation to all Conquering Life Limited Assessment Centre and training events are dealt with.

The scope of the policy is to provide:

  • A definition of malpractice.
  • Examples of Coach and centre malpractice and maladministration.
  • Possible sanctions that may be imposed in cases of malpractice.

Introduction

For the purpose of this document ‘malpractice’ is defined as:

Any act, or failure to act, that threatens or compromises the integrity of the assessment process, the validity of Conquering Life Limited qualifications and training events and their certification.

This includes:

  • Maladministration and the failure to maintain appropriate records or systems.
  • The deliberate falsification of records or documents for any reason connected to the award of qualifications and training events.
  • Acts of plagiarism or other academic misconduct.
  • Actions that compromise the reputation or authority of Conquering Life Ninja Club Brand, as well as its Coaches, or Mentors.

Conquering Life Limited will report all cases of suspected malpractice to the relevant authorities, accepting that in certain circumstances they may take action of its own, including imposing sanctions.

Malpractice by Coaches

Some examples of Coach malpractice are described below. These examples are not exhaustive and all incidents of suspected malpractice, whether or not described below, will be fully investigated, where there are sufficient grounds to do so.

  • Submitting an assignment not undertaken by the learner.
  • Impersonating another learner to sit an assessment or to submit an assignment on their behalf.
  • Inclusion of inappropriate or offensive material in coursework assignments or assessment scripts.
  • Failure to comply with published examination regulations.
  • Disruptive behaviour or unacceptable conduct, including the use of offensive language, at centre or assessment venue (including aggressive or offensive language or behaviour).
  • Arranging for an individual other than the Trainee to sit an assessment for grading.
  • Producing, using or allowing the use of forged or falsified documentation, including but not limited to: personal identification, supporting evidence provided for reasonable adjustment or special consideration applications and competency documents, results documentation, including certificates.
  • Fraudulent claims for special consideration while studying.

Malpractice by Conquering Life Limited Coaches or Mentors

The following malpractice examples are not exhaustive and all incidents of suspected malpractice, whether or not described below, will be fully investigated, where there are sufficient grounds to do so.

 

  • Failure to adhere to the relevant regulations and procedures, including those relating to (Conquering Life Limited) approval, security undertaking and monitoring requirements as set out by these regulations.
  • Knowingly allowing an individual to impersonate a Coach, Mentor or a Course Student.
  • Allowing a Student to copy another Students’, Coaches’ or Mentors’ assignment work, or allowing a Student to let their own work be copied.
  • Completing an assessed assignment for a Student or providing them with assistance beyond that ‘normally’ expected support.
  • Disruptive behaviour or unacceptable conduct, including the use of offensive language (including aggressive or offensive language or behaviour) Whether this be in a the Support Forum, in the Ninja Club Sessions, or interactions with Mentors, other Coaches or Club Trainees.
  • Allowing disruptive behaviour or unacceptable conduct at Conquering Life Limited to go unchallenged, for example, aggressive or offensive language or behaviour.
  • Divulging any information relating to the performance of Students or Club Trainees and / or results to anyone other than the Students or Trainees.
  • Producing, using or allowing the use of forged or falsified documentation, including but not limited to: personal identification, supporting evidence provided for reasonable adjustment or special consideration applications and competency documents, results documentation, including certificates.
  • Falsely obtaining by any means a certificate.
  • Failing to report a suspected case of Student malpractice, including plagiarism, to the Center manager.

Possible malpractice sanctions

Following an investigation, if a case of malpractice is upheld, Conquering Life Limited may impose sanctions or other penalties on the individual(s) concerned.

Where relevant we will report the matter, and may impose one or more sanctions upon the individual(s) concerned.

Any sanctions imposed will reflect the seriousness of the malpractice that has occurred.

Listed below are examples of sanctions that may be applied to a Mentor, Student or Coach who has had a case of malpractice upheld against them.

Please note that this list is not exhaustive and other sanctions may be applied on a case-by-case basis.

  • A written warning about future conduct.
  • Notification to Center Manager.
  • Removal from the course.
  • Imposition of special conditions for the future involvement of the individual(s) in the conduct, teaching, supervision or administration of Students and/or examinations.
  • Conquering Life Limited may carry out unannounced monitoring of the working practices of the individual(s) concerned.
  • Cancellation of license.

Procedure

Reporting a suspected case of malpractice.

This process applies to, Mentors, Students and Coaches reporting malpractice by a third party or individual and wish to remain anonymous.

Any case of suspected malpractice must be reported as soon as possible and at the latest within two working days from its discovery to the Centre Manager.

A written report should then be sent to the Centre Manager, clearly identifying the factual information, including statements from other individuals involved and / or affected, any evidence obtained, and the actions that have been taken in relation to the incident.

Wherever possible, and provided other Students are not disrupted by doing so, a Student suspected of malpractice should be warned immediately that their actions may constitute malpractice, and that a report will be made to Conquering Life Limited.

In cases of suspected malpractice by Conquering Life Ninja Club Coaches, Mentors or Students, and any reporting of malpractice by a third party or individual who wishes to remain anonymous, the report made to the Centre Manager should include as much information as possible, including the following:

  • The date, time and place the alleged malpractice took place, if known.
  • The name of the Mentor, Student or Coach involved, and a description of the suspected malpractice.
  • Any available supporting evidence.

In cases of suspected malpractice reported by a third party, or an individual who wishes to remain anonymous, Conquering Life Limited will take all reasonable steps to authenticate the reported information and to investigate the alleged malpractice.

Administering suspected cases of malpractice

Conquering Life Limited will investigate each case of suspected or reported malpractice, to ascertain whether malpractice has occurred.

The investigation will aim to establish the full facts and circumstances.

Conquering Life Limited Conquering Life Limited will promptly take all reasonable steps to prevent any adverse effect that may arise as a result of the malpractice, or to mitigate any adverse effect, as far as possible, and to correct it to make sure that any action necessary to maintain the integrity of our training and reputation is taken.

Conquering Life Limited will acknowledge all reports of suspected malpractice within five working days.

All of the parties involved in the case will then be contacted within 10 working days of receipt of the report detailing the suspected malpractice. We may also contact other individuals who may be able to provide evidence relevant to the case.

The individual(s) concerned will be informed of the following:

  • That an investigation is going to take place, and the grounds for that investigation.
  • Details of all the relevant timescales, and dates, where known.
  • That they have a right to respond by providing a personal written response relating to the suspected malpractice (within 15 working days of the date of that letter).
  • That, if malpractice is considered proven, sanctions may be imposed by reflecting the seriousness of the case.
  • That, if they are found guilty, they have the right to appeal.
  • That Conquering Life Limited has a duty to inform the relevant authorities / regulators, but only after time for the appeal has passed or the appeal process has been completed.

This may also include informing the police if the law has been broken and to comply with any other appropriate legislation.

Where more than one individual is contacted regarding a case of suspected malpractice, for example in a case involving suspected collusion, we will contact each individual separately, and will not reveal personal data to any third party unless necessary for the purpose of the investigation.

The individual has a right to appeal against a malpractice outcome if they believe that the policy or procedure has not been followed properly or has been implemented to their detriment.

Records of all malpractice cases and their outcomes are maintained by Conquering Life Limited for a period of at least five years, and are subject to regular monitoring and review.

This policy has been approved and authorised by:

Name: Farhad Omran

Position: CEO

Date:10/10/18

Review of Policy: Annually

*The term ‘malpractice’ in this policy is used for both malpractice and maladministration.

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